Summary & Objective
The Executive Assistant/ HR supports the Executive Director is responsible for the administrative and Human Resources functions that are directly related to the general operations of Catholic Home Health Services.
- Assists Executive Director in managing regulatory requirements with AHCA.
- Write and prepare correspondence, internal memorandums, documents, and contracts as needed.
- Maintains and updates files and electronic files for the agency.
- Assists Executive Director in coordinating all Joint Management, Team Manager’s, Senior Management, Medical Directors meetings and all meetings involving Leadership teams as needed.
- Completes daily, weekly, monthly quarterly reports and distributes as needed.
- Schedule and prepare for internal meetings including All Staff meetings, and other meetings as necessary. Prepare agendas, take and prepare minutes for distribution and office file as required.
- Participates in daily, weekly and/or monthly meetings as required or requested.
- Meets with Executive Director to discuss escalated matters, obtain direction and set time frames for planned activities, such as special events.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Complete and submit annual AHCA license renewal and annual reports to AHCA.
- Manages office services by organizing office operations and procedures; controlling correspondence; designing filing systems; assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Manages office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. This includes Marketing promo items and brochures.
- Maintain all licenses and certifications for the agency up to date.
*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
- Ensures compliance with regulatory standards and established policies and procedures, employee references, verification, criminal history background checks, cumulative sanction clearance, verification of education and license/certification as applicable.
- Ensures compliance with all existing governmental and labor legal requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA).
- Assists department leaders in finalizing employment decision and job offers, arranges for drug testing and PPD requirements. Assures all required standards are met /completed prior to commencement of employment.
- Oversees budgeted staff positions (FTE’s) and assist in maintaining established departmental standards.
- Conducts new hire general orientation in collaboration with the facility educator ensuring all required information regarding facility policies and procedures are included.
- Maintains employee personnel files as required by Federal State and regulatory agencies including AHCA.
- Coordinates benefit programs ensuring correct and timely employee deductions if applicable and reconciles monthly benefit billing statements for accuracy.
- Administers performance review program to ensure timeliness and organizational equity.
- Establishes, maintains, monitors and ensures Worker’s Compensation process is in compliance and completes reports as required or requested.
- Completes and posts OSHA Form 300A as required
- Coordinates employee exit interviews and distributes separation information as applicable.
- Ensures the Drug Free workplace program is in compliance and responds to any concerns of violation.
- Coordinates uniform orders and distribution ensuring employee compliance with established dress code policy.
- Monitors release of information request to ensure compliance according to state and federal guidelines.
- Plans, organizes, implements, directs, evaluates and controls the overall operation of the Human Resources Department.
- Perform other duties as assigned.
Supervises the scheduling and staffing of Hospice Continuous Care Nurses
Must be able to lift and/or move up to 50 pounds and push/pull up to 250+ pounds, walk, climb stair or ladders, stand on feet for extended periods of time, etc.
The job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
CHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Knowledge & Experience Requirements
• Associate Degree (AA) or equivalent combination of education and experience.
• 3 to 5 years’ experience required.
• Versatility and proficiency in coordinating/organizing office projects and systems.
• Knowledge of HR best practices and current regulations.
• Must have knowledge of computer office/HRIS software.
• Must be able to read, write and understand the English language.
• Experience working in a healthcare setting
To Apply: https://www.jobg8.com/ATSApply.aspx?WbJ4YEKIAfpOHPEQDaPbnwc