Overview

Executive Assistant- Temporary 6 month Research Foundation for SUNYAbout The Research Foundation for SUNY:The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world’s knowledge economy.Our vision is to make SUNY the best place for faculty, students and staff to research, innovate, and solve the world’s most pressing problems.The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences.We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.The RF is committed to diversity, inclusion and a working environment that enhances productivity, creates personal and professional opportunities, unleashes everyone’s full potential and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability and ethical behavior.Visit and connect with the us on Facebook, Twitter and LinkedIn. Learn about SUNY at CENTRAL OFFICE EMPLOYEE BENEFITSAs a learning organization, the RF encourages all employees to continue to grow and develop professionally. At the RF Central Office, employees are offered many opportunities for learning and development, including Professional Development Planning, a 12-month Mentoring Program, Tuition Reimbursement, Job Rotation, DiSC Profile Behavioral Assessment, Employee Engagement Teams, Job Skills Training, and an Employee Wellbeing Team.Job Description:The Research Foundation for The State University of New York (RF) seeks an Executive Assistant to join the Industry and External Affairs (IEA) department as an integral part of an active, motivated, and results-driven team. The Executive Assistant must be a highly motivated team player with a desire to learn. The Office of Industry and External Affairs is responsible for building, spearheading, and implementing results-oriented programs and initiatives that grow research, innovation, and entrepreneurial activities across the SUNY system and expand SUNY’s economic impact across New York State.You will be expected to develop and implement administrative structures to support a team that is constantly on-the-go and reinventing itself to ensure the delivery of superior service to its customers and the advancement of the organization’s strategic plan to grow research and economic development across the enterprise. You must be comfortable with engaging a broad and diverse set of internal and external stakeholders including faculty, government representatives, industry partners, and senior management.The Executive Assistant will be primarily responsible for providing direct and proactive support to the senior leaders of the IEA team including coordinating meetings with internal and external constituencies, facilitating and organizing staff travel, preparing meeting materials, processing expense reimbursements, fulfilling data requests, managing projects, and reporting team outcomes. The Executive Assistant will report to IEA’s Office Manager.DUTIESMaximizes the time of IEA senior management by managing calendars, internal and external meetings, travel schedules, and other commitments.Researches and troubleshoots solutions and collaborates with team members to draft communications and other deliverables describing outcomes related to IEA activities.Partners with IEA’s Office Manager to ensure team engagement by scheduling regular meetings, preparing and planning recurring meeting agendas, setting meeting priorities, assigning and tracking actions items and maintaining metrics and outcomes.Welcomes guests and customers with a positive attitude, in person or by telephone, and answers or directs inquiries.Supports the gathering and reporting of data related to commercialization, entrepreneurship, and economic development. This includes quarterly and annual activity reports of technology transfer activity and the preparation of specialized data requests.Implements tools and standard operating procedures that support IEA’s delivery of superior and cost-effective services, suggesting efficiencies and troubleshooting issues.Partners with and provides back-up to the IP Paralegal and Docket Administrator to ensure the proper maintenance and management of RF’s intellectual property portfolio using RF’s Inteum database.Supports the Office Manager to manage and prepare the IEA budget which includes processing credit card reconciliations and other accounts payable related matters, planning and forecasting budget spending, and reporting budget items to IEA senior management.Independently manages projects and coordinates reports as necessary.Actively plans and helps promote events, meetings, and conferences organized by IEA.Manages activities for RF’s Communities of Practice including Technology Transfer Directors and the SUNY Patents and Inventions Policy Board (PIPB). This includes tracking nominations for members of the PIPB, meeting planning, material preparation, capturing action items and tracking follow-up.Provides overall administrative support for the various programs and initiatives led by IEA including coordinating meeting logistics for stakeholder input sessions, collecting and preparing metrics reports, drafting outcomes reports, using AchieveIT or other tools to report on progress against RF’s operating and strategic plans.Other duties as assigned by senior members of the IEA team.Requirements:SPECIAL SKILLS:Strong computer skills with a willingness and ability to explore and adapt to new tools.Ability to communicate well within a highly complex environment.Ability to work independently under general direction.Prioritize and manage multiple projects simultaneously with a sense of urgency.Must be comfortable working in a fast-paced environment and able to adapt well to priority changes.EDUCATION/EXPERIENCE:Candidates for this position must have:At least three years of professional experience at increasing levels of responsibility.At least a two-year degree in finance, business, project and/or organization management.Experience supporting and working with a fast-paced, energetic, and outcome-drive team of senior leaders.Experience in higher education and with working with faculty, especially in research administration and/or technology transfer, is desirable.Excellent people, communication, and organizational skills.A strong attention to detail.An agile mindset, can-do attitude, self-starter, and willingness to tackle any task needed to get the job done and influence the outcome.The ability to prioritize workflow and complete multiple tasks simultaneously and accurately.Additional Information:As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.Review of applications will begin immediately and continue until the position is filled.The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.Application Instructions:Applicants interested in applying MUST submit the following documents at Resume/Cv 2. Cover Letter After submitting your resume/CV, the subsequent pages enable you to upload additional documents including a cover letter. Returning Applicants – Login to your RF SUNY Careers Account to review your application.Copyright ©2017 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-4b3e31ee0ca69ffddTracking

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