We are seeking an organized and talented individual to join our growing foundation and team. This is a critically important role enabling our senior leaders to work most effectively with internal and external stakeholders and fulfill their commitments to the Foundations trustees, grantees, and partners. This means developing a thorough understanding of them and their roles, assisting in moving their tasks towards completion, and being a resourceful team player. It is a highly collaborative role that requires a combination of focus and flexibility and will be an opportunity to learn about the philanthropy sector and experience growth at a mission-driven organization focused on children. The Administrative Coordinator is the staff member responsible for providing organizational support of the Foundations core functions. The Coordinator will be expected to perform a variety of duties ranging from daily administrative and grants management tasks to calendar management and communications support. The individual in this role must be comfortable maintaining a high level of professionalism and confidentiality while working in a fast-paced environment. This individual will be depended on to provide excellent planning and foresight, manage competing priorities and exercise good judgement under pressure. Our office is located in downtown Princeton, NJ and normal office hours are 9am-5pm, Monday through Friday. Please note our team is currently working remotely from home and will continue to do so until it is deemed safe to resume normal office activity. The position will report to Burkes Director of Operations.Responsibilities Provide administrative support to the Executive Director and President including calendar, phone, travel, meetings, expense tracking, and correspondence.Arrange appointments and schedule conference calls and in-house meetings. Develop meeting briefings, content of materials for attendees, and minutes/reports of the meeting/conference.Proactively gather background materials ahead of meetings and conferences.Support the program team in tracking grants and ensuring grantee records are complete.Maintain up-to-date internal database of key contacts for the Burke Foundation.Maintain office infrastructure, equipment and supplies, including processing mail, troubleshooting equipment problems and monitoring vendor contracts. QualificationsStrong technical skills, including proficient use of Microsoft Office (Excel, Word, and PowerPoint).Ability to multi-task, prioritize, and follow through to effectively manage work and meet multiple tight deadlines.Exceptional attention to detail and organizational skills.Excellent written and oral communication skills.Good judgment and the ability to act independently within standard guidelines.Flexibility and skill in working as a team member.Experience with grants management systems preferred.Compensation and BenefitsThis is a salaried position with a range of $45,000-$55,000 commensurate with experience. Employee benefits include 401k, platinum-level health benefits, generous paid time off, paid parental leave, company holidays and summer Fridays. Willing to consider a part-time, hourly position for the right candidate.Application ProcessPlease send a resume and thoughtful cover letter as a single pdf attachment (filename: LastName_FirstName.pdf), addressed to Lauren Kulesa, Director of Operations, at with the email subject Administrative Coordinator. Applications will be accepted on a rolling basis until the position is filled.Tracking



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