Overview
Stewart Information Services Corporation (NYSE-STC) is a global real estate services company, offering products and services through our direct operations, network of Stewart Trusted Providers and family of companies. From residential and commercial title insurance and closing and settlement services to specialized offerings for the mortgage industry, we offer the comprehensive service, deep expertise and solutions our customers need for any real estate transaction. At Stewart, we believe in building strong relationships and these partnerships are the cornerstone of every closing, every transaction and every deal.
The Assistant Corporate Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, acting as the repository for corporate records, and enabling authorized persons to determine when, how, and by whom, the Board’s business was conducted.
The Assistant Corporate Secretary is also a confidante and resource to the Board and senior management, providing advice and counsel on Board responsibilities and logistics. The ideal candidate is a senior, strategic-level corporate officer who plays a leading role in the Company’s corporate governance. The role will report directly to the Chief Legal Officer.
Job Responsibilities:
Manage all Board and committee meeting logistics, attend and record minutes of all Board and committee meetings, and facilitate Board communications including certain subsidiary Boards
Manage process pertaining to the annual shareholder meeting
Prepare meeting agendas for the Board of Directors and their committees
Maintain key corporate documents and records
Responsible for corporate disclosure and compliance with state corporation laws, stock exchange listing standards and SEC reporting and compliance
Oversee Stockholder Relations as opposed to Investor Relations, including stock issuance and transfer operations, stockholder correspondence, and proxy statement preparation and distribution
Subsidiary management and governance
Coordinate fees and expenses and assist with the annual election of Directors
Facilitate the orientation of new Directors
Handle shareholder relations, assist in the preparation of the annual proxy statement, coordinate and communicate annual meetings, and maintain a list of holding companies, Officers, and Directors
Help facilitate corporate compliance in connection with Directors, Officers, and approval procedures
Assist as necessary the head of Investor Relations on investor communication and engagement on corporate governance issues
Coordinate SEC filings
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