Overview

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Executive Assistant to the CIO

Our Company

Sophos is focused on delivering the best IT security and data protection for businesses. Today Sophos products protect over 100,000 businesses and 100 million users, in more than 150 countries. Sophos understands what it takes to keep businesses secure and this is why Sophos is recognized globally by its Customers and Analysts alike, as leaders in what it does.

The key to the Sophos success story is its people…. Sophos is built on a foundation of world-class talent, who have developed long-standing careers with the company. Sophos believes its employees are the company’s best asset…and is therefore continuously seeking to acquire high caliber talent, which will contribute towards the continual growth, innovation, and success of the Sophos global brand.

Job Purpose

We are looking for someone who takes great pride in being an Executive Assistant as well as serving as an IT ambassador for Sophos and the Senior Management Team. You will provide full executive administrative support for our CIO, with minor calendar and travel support for his direct reports. The successful candidate must be adaptable and possess the ability to think strategically, be a creative problem-solver and anticipate the needs of the CIO.

Duties & Responsibilities

  • Independently provide high-quality support to the CIO and IT Team as needed
  • Help define new operational strategies and manage the day-to-day workflow to make the CIO and team more efficient
  • Act as a liaison, problem solver, facilitator, and first point of contact for the executive and others in the department
  • Assist in the completion of high-level reports, documentation, and presentations
  • Prioritize and manage various projects and initiatives simultaneously, and follow through on issues in a timely manner
  • Coordinate schedules, complex calendars, and individual and group meetings on and off-site including all logistics (communication, location, meals, equipment, materials, RSVPs, and travel/accommodations)
  • Manage annual philanthropy and team-building events; offsite meetings; coordinate logistics for all-hands meetings
  • Collaborate with senior leadership executive assistants to create seamless office operations and enable a culture of success
  • Manage a variety of bills and invoices, bank and credit card accounts as well as the expense reimbursement process
  • At times, flexibility is needed when executive(s) travels in different time zones

Skills:

  • At least 5+ years’ experience supporting senior-level executives
  • Bachelor’s degree or equivalent experience
  • Intrinsically motivated, extremely detail orientated, highly organized and results-oriented
  • Able to work with little to no supervision
  • Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate
  • Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
  • Possess strong interpersonal and communication skills to interface with all levels of the organization both written and verbal
  • Approachable, positive, and upbeat personality
  • A high level of discretion, sensitivity, and confidentiality for both business and personal affairs
  • Exhibit a professional presence and demeanor at all times
  • Exercise good judgment in setting priorities and ability to manage multiple tasks for multiple team members at the same time
  • Highest level of personal integrity
  • Ability to work in a fast-paced, change-oriented, problem-solving environment

Tracking 6995

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