Overview

Description of Basic Functions and Responsibilities Overview:The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor’s degree and for returning students to complete their Associate and Bachelor’s degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.This position provides highly responsible instructional support, paraprofessional functions, secretarial duties, and minor distance learning technology duties in support of the day-to-day operations, programs, and procedures of the Extended Education site. Positions assigned to this class exercise a high degree of independence and initiative.DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES: Employees in this classification receive limited supervision and may direct, oversee, train, schedule, coordinate, and review the work of student tutorial staff and student assistants. This position provides direct tutorial assistance, student coaching, and cohort building at the Extended Education site. This job class performs complex and highly responsible secretarial and office support functions requiring the use of initiative, organizational skills, problem-solving skills, and independent judgment in the organization, coordination, and processing of work and information. This position provides logistical assistance to students and instructors participating in Extended Education programs. This job class requires student, public, staff, and organizational contact. The incumbent coordinates with other classified staff at the Extended Education sites, including grounds, maintenance, utilities, custodial, and campus safety employees. The incumbent assists Student Services and the Dean of Extended Education with community outreach, marketing, recruitment efforts, and student activities. The incumbent may serve as the primary contact and coordinator of an Extended Education site. This job class requires excellent communication skills, knowledge of District policies, and knowledge of District procedures.CLASSIFICATION: Range 35 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are Monday thru Thursday 9:00 a.m. – 7:00 p.m., Friday 9:00 a.m. – 1:00 p.m.SUPERVISOR: Dean of Extended Education or designeeBENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).Employees have the option to contribute to:Health Savings Account (HSA)403(b) and 457 Retirement PlansSection 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts In addition, employees have the option to purchase:Disability Income InsuranceCancer InsuranceLife InsuranceAccident Only InsuranceCritical Illness InsuranceFor more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.Typical Duties, Knowledge and Ability TYPICAL DUTIES:Examples of typical duties are descriptive and not restrictive in nature.Provides assistance to students in navigating learning management systems, learning Extended Education technologies, and conducting student support workshops.Provides individual instructional assistance, coaching, and encouragement to students in support of their academic courses. Recruits, interviews, hires, trains, orients, supervises, and evaluates the work of student tutors and clerical assistants.Maintains a variety of personnel information and records related to assigned student staff; verifies time worked, student payroll information, and attendance.Administers and corrects diagnostic tests to identify student learning needs through various testing methods and provides appropriate assistance and resources to address those needs identified.Develops instructional aids, resources, and materials to meet tutoring needs; oversees the use of library and/or other resource materials related to assigned functions.Organizes, directs, coordinates, and supervises the activities, operations, and services of the assigned Extended Education site.Provides a high level of customer service, training, correspondence, communication, and information to faculty, staff, students, and the communities Shasta College serves.Coordinates with IT, Physical Plant, and Campus Safety as related to the Extended Education site.Coordinates assessment, counseling, orientation, and other student service-related activities at the Extended Education site Coordinates with student services programs to ensure district-wide support. Schedules and conducts college outreach and recruitment functions in collaboration with counselors and staff members at local elementary, middle, and high schools, continuation schools, and adult schools; works cooperatively with higher education institutions, organizations, agencies, and other Shasta College extended education sites.Maintains close and collaborative work relationships with faculty, staff, and students.Promotes cooperative relationships with community and regional agencies.Establishes and maintains a variety of record-keeping and filing systems related to lab/center operations.Assists in the development and administration of assigned site budget.Prepares a variety of reports and correspondence related to assigned operations.Provides a wide variety of clerical, secretarial, and office functions in support of Extended Education program activities and operations. Maintains accurate and detailed calendar of events, due dates, and schedules.Receives, handles, and processes confidential information ensuring that security and strict rules of confidentiality are maintained.Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.Ensures the provision of appropriate facilities, supplies, and equipment for effective Extended Education operations. Assists in ordering needed supplies, equipment, and materials, including instructional software, and maintains appropriate stock levels and inventory records.Registers students for Extended Education programs in conjunction with established Admissions and Records Office procedures and requirements. Exercises independent judgment; relieves an administrator of actions not requiring his/her immediate attention.Assists the Dean of Extended Education with supervising activities and resolving problems as needed. Assesses needs at the Extended Education site and makes recommendations.Aids faculty with clerical assistance such as delivering daily class materials, collecting tests, etc.Performs minor troubleshooting for Extended Education technical issues, such as power cycling, checking connections, etc. Forwards technical issues to IT when warranted.Conducts Extended Education technology introductions to students and faculty. Uses modern technology methods to conduct trainings and introductions. Inputs data into schedule management systems.Posts absence notices and notifies Extended Education site students of cancelled classes.Performs other duties as required. EMPLOYMENT STANDARDS:Knowledge of:Principles, methods, and procedures of tutoring, coaching, and providing learning opportunities to students.Proper office methods, techniques, and procedures including filing systems, business correspondence, receptionist techniques, report writing, and telephone techniques.Business English including proper grammar, punctuation, vocabulary, and spelling.General accounting principles.Computer applications such as word processing programs, PowerPoint, desktop publishing, Web page design and databases.Record keeping methods and techniques.Office organization and management tools.Office and distance education software, or ability to learn.Distance Education technologies is preferred.Higher education practices is preferred. Ability to:Perform a variety of instructional assistance and student support functions….. click apply for full job detailsTracking

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