Our client, a local chapter of an international service organization (non-profit,) seeks a part time Executive Secretary for their Williamsburg office. This is a great chance to join an organization that is focused on bringing together business and professional leaders for humanitarian service and serving our community. We are excited to play a part in matching the right person to fill this role starting immediately for a long term assignment. This position is ideal for someone seeking part time work, as it will not evolve into a full time role. You will be expected to work 4 hours/ day during typical business hours. There will be additional hours around the times of events and milestones for the organization. As the Executive Secretary you are expected to maintain positive and professional staff and client relationships and you will support the entire team, performing a variety of general office tasks, including: Welcome and greet clients and office guests. Answer phones in a professional manner. Manage communication of information in and out of the office to include typing of correspondence: letters, emails, memos, etc. (paper and electronic) and preparing outgoing mail and packages for executives. Event planning to include planning and scheduling meetings, presentations, and other office related events. In support of this, you will schedule travel arrangements and send reminders regarding upcoming appointments. Support billing, payroll and invoicing. Assist with data entry. Maintain the District Office in good order to enable the District Governor to conduct District business meetings upon short notice to include handling maintenance requests for the offices. Support the District Governor with a wide range of administrative tasks related to the governance of the organization including maintaining records, schedules, property, equipment and collateral.
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