Overview
The OrganizationOasis Legal Services is a non-profit legal services organization based in Berkeley, California. We proudly provide quality legal immigration services to under-represented low-income groups with a focus on LGBTQIA+ communities. Founded in May 2017, Oasis is now one of the country’s largest providers of immigration services to the LGBTQIA+ community and serves over 500 clients a year. We specialize in affirmative asylum cases as well as legal permanent residency, citizenship, and family petition applications. In addition to legal services, Oasis provides individualized case management for at-risk clients.The PositionOasis is seeking a part-time Office Manager to keep our operations running smoothly during the pandemic and thereafter. The expectation is to work 20 hours/week on 3-5 days. Must be the same hours/days each week, though we are flexible on which hours/days those are.The position requires solid organizational skills, attention to detail, and strong time management. The Office Manager reports directly to our Executive Director. Key components of the position would include facilities management, accounting, human resources, and tech support.Primary Responsibilities: In addition to occasional projects assigned by the Executive Director, the Office Manager will be responsible for work in the following areas:AccountingInvoicing, prepare payments and reimbursements, issue checksPrepare, make, and record deposits and expensesPrepare reconciliation of monthly bank and credit card statementsRun reports of client fees collectedSupport the development of budgetsCommunicate with organizations insurance companiesCommunicate with accounting consulting company regarding any tax documents, other accounting issuesHREnter payrollOnboard and offboard new staff and internsCommunicate with payroll services company about any HR issuesFacilitiesOrder office suppliesRearrange office as needed (order furniture, take care of minor office repairs such as paint touch-ups, hanging pictures, etc.)Communicate with building management company about any building/tenancy related mattersTechManage software accountsMaintain computer hardware: Order new computers and other equipment when needed, deal with any IT problems that ariseRequired QualificationsMastery of Microsoft Office and Excel, and proficiency in QuickBooksExcellent computer skills Word, Excel, PowerPoint, Google Drive, Google Suite, DropboxExcellent problem-solving skills must be able to find solutions to problems you have never dealt with before (ex: set up new wireless network; set up new phone system; set up new payments system; quickly learn and master new software, and teach others)Nonprofit experience a plusProven work experience in similar positionsStrong organizational and communication skillsAbility to juggle multiple tasks and work under tight deadlinesComfortable working in a multicultural settingExcellent oral and written communication skillsAbility to primarily work from home during the COVID crisis and to come into the office one-day-per-week as needed, and subsequently to work onsite in our Berkeley office once the COVID crisis is over.Strong interpersonal skills, flexibility, and demonstrated ability to work well independently and as part of a team
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