Overview

About NYLAGFounded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality. NYLAG goes to where the need is, providing services in more than 150 community sites (e.g. courts, hospitals, libraries) and on our Mobile Legal Help Center. During COVID-19, most of our services are virtual to keep our community safe. NYLAGs staff of 300 impacted the lives of nearly 90,000 people last year.MissionThe New York Legal Assistance Group uses the power of the law to help New Yorkers in need combat social and economic injustice. We address emerging and urgent legal needs with comprehensive, free civil legal services, impact litigation, policy advocacy, and community education.Values that guide usWe reduce the effects of poverty by providing high quality, effective civil legal services.We partner with our clients to help them transform their lives and strengthen their communities.We address our clients multiple legal needs by collaborating across our practice areas.We are at the forefront of identifying and understanding New Yorkers most pressing legal needs, rapidly adapting to meet these needs with innovative programs and partnerships.We assess need broadly, recognizing that need is not a function of income alone.We collaborate with community organizations and engage pro bono attorneys and volunteers to serve a greater number of people with unmet civil legal needs.We achieve systemic change through class actions, impact litigation and by advocating for just laws and policies.We work to create a welcoming and inclusive work environment that reflects the communities we serve.We teach and train the next generation of legal service professionals.Job Description:Reporting to the Chief Operating Officer, the Operations Manager leads administrative operations, manages the office and facilities and assists with operations projects and coordination.This is a critical position at NYLAG and someone that interacts with all staff and volunteers.This position requires the exercise of independent judgment, is responsible for multiple assignments, and requires that priorities be set in a timely and efficient manner. We are looking for someone who is people-oriented and also loves order, organization and systems!Administrative & Facilities Oversight (70%)Supervising a staff of six (five Administrative staff and 1 Receptionist), you will be responsible for all office and facilities management.Oversee and support all administrative duties in the office and ensure that office is operating smoothly.Serve as the point person for facilities/office maintenance and all building-related issues.Manage office supplies:ordering, inventory and budget tracking.Supervise incoming and outgoing mailing processes and procedures.Coordinate with IT department to resolve office and staff technical difficulties.Review invoices and prepare and submit check requests.Manage relationships with a variety of vendors.Responsible for ensuring all closed client cases are organized, tracked and sent for scanning.Lead COVID Health & Safety policy and procedure implementation.Operations Management (30%)Working closely with the Chief Operating Officer you manage ongoing and special projects related to the operations of the office.Projects typically overlap with IT, Finance and Human Resources.Draft, circulate and ensure compliance with standard operating procedures and office-wide policies.Identify opportunities for process and office management improvements.Design and implement new systems.Analyze data and create reports.Liaise with Unit Heads on special project requests and implementation.Coordinate insurance compliance for the organization including annual renewals and requests for certificates of insurance as needed for vendors and funder contracts.Organize interpretation services for staff and clientsPlan and implement organization-wide meetings and events.QualificationsBachelor’s degree preferred.2+ years experience in an administrative coordinator /office management/operations role.Strong problem-solving skills and analytical abilitiesHighly organized with ability to keep track of multiple competing demands; strong ability to prioritizeImpeccable attention to detailMust be a self-starter and drivenExcellent communication and interpersonal skillsHigh level of energy, commitment and positivityStrong solution-oriented mindsetMust be proficient with Microsoft Office.Comfort with Word, Excel and Power Point a must.Note that at this time this position will be required in the office approximately 3 days per week.Ultimately, when the office is fully opened, there will be an opportunity to work from home one day per week.Tracking

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