Overview
Key Responsibilities
Keep track of attendance records, monitor lateness/absence/manual miss punches, etc
Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence
Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage
Keep track of attendance records, monitor lateness/absence/manual miss punches, etc
Ensuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department manager
Ensure weekly OT report is received, completed and signed by manager
Coordinate with payroll department for any missing forms (not received or received after payroll has been run)
You will need to be able to perform simple mathematical functions such as adding, subtracting, multiplying, and dividing as you will need to determine hourly rate calculations
Responsible for ensuring all US Postal Service paperwork is processed in accordance with all government statutory requirements
Update & Verify Deice Logs. Follow up on discrepancies.
Create and publish weekly newsletter
Inputs inventories, receipts and transfers daily
Monitor station supply levels and order as necessary.
Perform analysis of (loss/gain) in the system daily
Validates monthly closing reports to ensure that monthly summaries add up to daily totals
Maintain and organize airline financial controls processes.
Organize, arrange and enter document data in accordance with established procedures
Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence
Will be required to attend airline Customer Service training program.
Assist with the front counter and with customers with disabilities when requested.
Any and all other task as requested by department managers and/or the General Manager
Qualifications Administrative Assistant
High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of Kronos and UltiPro software.
Must be at least 18 years of age
Possess and maintain a valid US drivers license
Must pass pre-employment drug screen
Ability to proficiently read, write and speak English
Must be comfortable lifting 70lbs
Must pass FBI background check
Must be available and flexible to work variable shifts including weekends and holidays
Prior Customer Service Experience preferred
Proficiency with 10key and typing minimum 35 wpm
Enjoys dealing with people daily
Strong interpersonal skills with the ability to communicate with people at different levels and from different cultural/ethnic backgrounds
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors; however, the individual will be working at the station where harsh weather conditions could affect the indoor environment. The Administrative Assistant may also be responsible for operating company vehicles outside on the airfield.
This individual will also work with disgruntled customers and employees throughout the airport and must maintain a positive attitude when representing our company and communicating with customers within the airport.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with arms, climb or balance; and talk or hear.
Other tasks may include lifting heavy items up to 70lbs which could also involve bending and stooping. The employee must frequently lift and/or move up to 25lbs and occasionally lift and/or move up to 70lbs.
EEO Statement
Menzies is an equal opportunity employer and makes employment decisions exclusively on the basis of merit. The Company prohibits unlawful discrimination based on race, color, creed, sex, religion, age, national origin or ancestry, citizenship, physical or mental disability, military or veteran status, marital status, medical condition, genetic information, sexual orientation, gender, gender expression or identity, or any other category protected by federal, state, or local law. All such discrimination is unlawful and all individuals employed by Menzies Aviation are prohibited from engaging in this type of conduct. The Company further will make all employment decisions, including but not limited to, recruitment, hiring, promotion, retention, compensation, training, discipline and termination of employment decisions without regard to any characteristic protected by federal, state or local law.
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