Overview

McSwain Engineering, Inc is seeking a Consulting Engineering/Litigation support project coordinator

Summary: This position is responsible for providing assistance to the engineers with preparation and coordination of cases. In addition, this position will also assist with calendar management, including scheduling and tracking case deadlines.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  1. Case Management:
    1. Serves as contact person for clients
    2. Obtains case information from clients
    3. Manages client file correspondence
    4. Coordinates preparation of case files for inspections, meetings, reports, depositions and trials
    5. Coordinates protocol, affidavit, declaration, report, deposition and trial preparations
    6. Maintains calendar and scheduling for the firm
  2. Supervises the Case Management Group:
    1. Assigns work within the Case Management Group
    2. Oversees work within the Case Management Group
    3. Sets priorities within the Case Management Group
    4. Oversees training of the Case Management Group
  3. Document Management:
    1. Coordinates document intake and processing
    2. Coordinates documents sent and received
    3. Coordinates organization of case file notebooks
    4. Coordinates case file pre-deposition production
    5. Coordinates case file post-deposition production
    6. Coordinates protected document handling
    7. Coordinates protected document destruction
  4. Calendar Management:
    1. Tracks case deadlines
    2. Communicates changes in case deadlines
    3. Coordinates and schedules conference calls, inspections, depositions and trials
    4. Maintains McSwain Engineering calendars
  5. Other duties as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Bachelor’s degree; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze, and interpret common scientific papers, technical journals and legal documents. Ability to prepare and make effective presentations. Ability to compose, write, edit, and proofread a variety of internal and external general business correspondence, memoranda, presentations, and reports.

Math Ability:

Ability to comprehend and apply mathematical principles.

Reasoning Ability:

Ability to apply principles of scientific method to a wide range of problems. Ability to deal with a variety of abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Internet search processes, database software, Hightail, Dropbox, and the Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.

Licenses:

Must have a valid driver’s license with no restrictions.

Supervisory Responsibilities:

May directly supervise other employees. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Other Essential Skills and Abilities:

Strong time management skills and ability to coordinate and prioritize projects and assignments with little supervision. Ability to work effectively in a deadline-oriented environment. Strong interpersonal and listening skills. Must be self-directed and detail-oriented in completing assigned projects and tasks.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand. The employee occasionally is required to stand for extended periods of time and walk. The employee is occasionally required to kneel or stoop. The employee should be able to lift and/or move up to 35 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is exposed to a laboratory environment which includes photographic equipment, optical and electron microscopes, test equipment and other laboratory materials.

Summary: This position is responsible for providing assistance to the engineers with preparation and coordination of cases. In addition, this position will also assist with calendar management, including scheduling and tracking case deadlines.

Tracking

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