Company Summary: Majorel supports clients all over the world to successfully shape their customer relationships. More than 48,000 employees in 28 countries design and implement customized solutions for this purpose. We create amazing customer experiences that people value and we are proud of. By combining talent, data, and technology, we deliver real impact for our partners. Todays rapidly changing world is sometimes challenging for service delivery; But with our spirit of true entrepreneurship, adaptability and our drive to go further, we view it as an opportunity to innovate by getting the best from people and technology. We constantly strive for the best. We know that doing so is pursuing a moving target. It takes full commitment to go the extra mile. Mutual respect and trust is the hallmark of every successful business, and its the same at Majorel. We know that challenges are met and ambitions achieved through teamwork: not only amongst our colleagues, but in partnership with our clients too. Position Summary: Provides administrative support to the facilities, purchasing and/or operations department. Works under the general supervision of Facilities, Finance or Operations management as appropriate for the site. Secures the implementation of Information Security Management System (ISMS) in all aspects of the job. Works with various vendors as required by the site activities and needs. Oversees scheduling and deployment of such services as housekeeping, maintenance, security, site travel, site visitors, and other related tasks. Performs variety of clerical tasks as required. Overall Responsibilities: Replies to emails and other queries received from internal clients and support groups.
Plans and schedules meetings.
Provides basic departmental training to vendors and employees assigned to the site
Maintains all Facilities and other related documents in an orderly manner as subject to audit or company requirements.
Performs daily operational tasks such as reception and site inspections, takes or schedules corrective action and completes appropriate paperwork
Regularly interacts with all the site staff members including finance, operations, security and technical.
Provides backup support for other staff as required.
Assists with maintaining site in a manner that provides for employees safety
Prepares documents to ensure vendor payments in a timely manner
Performs finance related tasks as needed.
Directs and maintains essential functional services are performed such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling per site;
Ensures the facility meets health and safety requirements and that equipment complies with legislation and company standards.
Schedules travel and assists with arrangements as needed.
Job Requirements: High School Diploma or GED
2-3 years of working experience in a related field
Strong problem-solving skills
Positive attitude and high degree of self-confidence
Ability to work well with all levels of staff and management
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