Department Information

The mission of the Office of Research Administration (ORA) is to provide exceptional support for IU’s research community in order to catalyze research productivity and protect the institution and its research community from risk. ORA accomplishes this mission by minimizing the impediments to research activity, promoting research conduct that meets the highest standards of ethical integrity, and ensuring that research activity is compliant with all local, state, and federal regulations. For more informative click here.

Job Summary

The Contract Administrator will provide professional support to the Research Contracting division of the Office of Research Administration by: reviewing, recording and assigning to one of 12 Contract Officers all incoming research contracts and outgoing sub-award agreements; reviewing various legal agreements and contracts under the supervision of Research Contracting leadership; requesting and gathering documentation from departments and external agencies related to research contracting; developing, implementing, and/or coordinating internal contract organization and management systems; and performing general office support tasks, as needed. This position will participate in Kuali Coeus data management.

The Contract Administrator will be the primary point of contact for researchers and departmental administrative staff regarding contract and sub-award intake and will manage the flow of research contract-related documents including correspondence. This position must ensure skillful, sensitive, timely and accurate communications in individual and group contacts with project personnel and professionally represent the project and ORA when speaking with external stakeholders.

Required Qualifications

Bachelor’s degree in any field and two years of administrative or para-professional experience.

Knowledge of computer and word processing, database, and spreadsheet software and a demonstrated proficiency and comfort level with technology and software. Strong time management skills with the ability to organize and manage multiple priorities. Ability to expeditiously and accurately review and analyze high volume and detailed information and meet deadlines. Must have excellent communication, interpersonal, and organizational skills. Problem solver with the ability to think creatively and connect various sources to achieve desired result. Detail-oriented and complete work with accuracy and meticulous attention.

Preferred Qualifications

Research or grants administration and/or paralegal experience. Paralegal certificate. Experience with contract management and systems. Experience in higher education setting. Knowledge of Kuali Coues. Knowledge of contractual terms and conditions.

Working Conditions / Demands

Must be able to use a computer for extended periods of time. Must be able to stay on task to ensure accuracy despite frequent interruptions.

Work Location

Indianapolis, Indiana or Bloomington, Indiana

Note: Permanent remote work will be considered. Given the current national health crisis, certain restrictions as determined by the federal, state, and local authorities as well as University policies may impact your work environment which may include telework arrangements for the foreseeable future. This should be discussed directly with your immediate supervisor.

Job Classification

Salary Plan: PAO

Salary Grade: 2AD

FLSA: Nonexempt

Job Function: Research

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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