Overview

Job Description

Job Title : Administrative Assistant Sr.
Duration : 6 Months
Location : San Jose, CA

Description

The Senior Administrative Assistant at *** will be responsible for supporting our VP of Design, plus 2 additional leaders in the organization. This position requires initiative, attention to detail and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, and possess superb communication skills. This is an ideal position for a hardworking, career AA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, environment.

Responsibilities

  • Calendar management – organize all meetings including but not limited to team meetings, offsite meetings, customer, and internal business partner meetings across international time zones.
  • Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
  • Expense reporting and purchasing.
  • Extensive experience in scheduling domestic and international travel.
  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.
  • Acts as a liaison for assigned executives relaying and exchanging information with others including: Senior leaders and other organizations or constituents.
  • Organizing and coordinating All Hands
  • Helping to set agenda, creating meeting notes and action items from weekly staff meetings
  • Tracking of teams budget and hiring targets
  • Providing backup support for other executives.
  • Creating PO’s as needed.

Skills

  • Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment. Detail-oriented and customer service focused.
  • Flawless execution of administrative activities, with extreme focus on the specifics, organization and process.
  • at ease with frequent access to confidential information and ability to exercise extreme discretion.
  • Excellent written and verbal communication skills. Strong editing skills.
  • Demonstrated ability and desire to continuously acquire new competencies.
  • Ability to be flexible in response to changing focus and needs.
  • Strong relationship management skills, build a personal network throughout the company.
  • Ability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment.
  • Ability to actively manage projects in a fast-moving, high pressure environment.
  • Flexibility working independently or collaborating with a variety of teams.
  • Ability to quickly learn and follow org policies, practices, and operations.
  • Ability to work well across the organization with employees of all levels and in all departments.
  • Strong Google Suite and calendaring skills.

Experience :
supporting a fast-paced Engineering organization is highly desirable.
Tracking

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