Overview

Harvard UniversityDirector of AdministrationFaculty of Arts and Sciences52981BRJob SummaryReporting to the Department Chair, the Director of Administration is responsible for the department’s overall administrative functioning and day-to-day administration.The Department of Human Evolutionary Biology is a highly interdisciplinary department focused on tackling a fundamental question: What makes us human? Our professors and laboratories have expertise in diverse fields, including neuroscience, genetics, physiology, psychology, primatology and anthropology.Job-Specific ResponsibilitiesSupervises 4.5 direct reports.This position handles all functions related to personnel and the graduate program (25 students), in addition to other responsibilities. This includes advertisement, hire and appointment process for all academic research, teaching, visiting, unpaid, and staff appointments; all related visa sponsorship (J-1, H-1B, permanent residency); all department payroll, except for senior faculty; teaching assignments for students and non-ladder faculty; research support for students; works closely w/director of undergraduate studies on annual course plans for non-ladder faculty.General administration:Develop, maintain and grow administrative structure, systems and processes that serve the needs of HEB faculty and their research groups, focusing on efficient and effective use of FAS resources.Serve as central source of information related to all academic, research, and faculty affairs, and human resources. Work and liaison with FAS and other University offices on department-related business.Represent the department on division-wide administrative committees.Plan and submit and monitor the department’s annual budget and oversee its financial operations.Handle all aspects of department academic and staff appointments; monitor all department payroll, except tenure-level.Serve as department representative or coordinator for space planning issues, IT updates or initiatives, telecom requests, security (keys, after-hours access, admin. systems), other FAS or University changes or initiatives.Academic AffairsOversees administrative work around hiring of academic, research and teaching appointees and staff. This includes job advertisement, search process, appointments, and visas.Work with director of undergraduate education to settle course plans for non-ladder faculty and teaching fellow assignments annually, and process all such appointments.Human Resources:Supervises 4.5 administrative staff members.Responsible for all human resource functions related to non-ladder faculty, research appointees, interns and staff. Handle independent contractor requests and issues.Works closely with the divisional academic affairs office on human resources matters related to academic or research appointees; this includes recruitment, immigration, onboarding, and leaves. Interpret University human resource policies and practices and advises faculty, administrators and researchers, as appropriate, to comply with Harvard and FAS policies and procedures.Sponsored Research:Oversees sponsored research proposal submission and grants management for faculty members, researchers and graduate students, working with financial associate (soon to be grants manager) and FAS or University offices to ensure compliance with University and funding agency regulations. This includes advising or working with (or on behalf of) grants administrator to resolve issues around personnel or compliance that arise with grant submission or post-award activity.Research Operations:Facilitate faculty, postdoc and graduate student field and lab research that often involves complex compliance and logistical issues, including international fieldwork in remote areas, collectionspermits and import/export licenses, export controls, IACUC and IRB approvals, international field or research personnel, collaborations with multiple external (usually, international) researchers orinstitutions.Academic Programming:Administer the graduate program (including admissions, student progress, GSAS database, teaching allocation and assignments, research fellowships, and general student support).Processes all academic appointments (except tenure level) and visa sponsorship.Works closely with director of graduate studies.Location USA – MA – CambridgeDepartmentHuman Evolutionary BiologyTime StatusFull-timeUnion00 – Non Union, Exempt or TemporarySalary Grade058Pre-Employment ScreeningCredit, Criminal, Education, IdentitySchedule Monday-Friday 9-5EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic QualificationsBachelor’s degree or equivalent experience with a minimum of seven years of progressively responsible professional experience in an academic or research organization or management position.Supervisory experience.Additional QualificationsExperience in areas of administration and operations (strategic planning; organizational design; human resources; administrative and academic program development, monitoring, and evaluation; financial budgeting and reporting; sponsored research administration; overseas research operations; staff and general administrative management).Experience serving as expert source of information, with a collaborative and flexible style; able to develop trusting long-term relationships with constituents; and create and maintain a team culture with a commitment to customer service and discretion.Ability to manage complex human resource issues for staff and academic roles.Ability to work collaboratively across all levels of an organization.Strong customer-service orientation required.Must be detail-oriented with excellent interpersonal andcommunication skills, tact and discretion.Must be able to work independently and as part of a team, and balance shifting priorities.Experience with laboratory research or international projects desirable.Apply HerePICopyright ©2017 Jobelephant.com Inc. 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