Overview

Engineering Coordinator

Location: Hartwell, GA

Initial term: 18 months

Description:

The contract Engineer Coordinator role will be supporting the Engineering team currently onsite at the new Hartwell, GA manufacturing plant.

Essential Responsibilities:

  • Responsible for Capital Purchase Requisition and Purchase Order Workflow
  • Responsible for Contract Management including but not limited to contract documentation workflow, routing contracts for approval, filing and organization of contracts.
  • Responsible for purchase order management including but not limited to creating purchase orders, tracking open purchase orders/commitments past due, clearing blocked purchase orders from workflows, resolving past due invoices and commitments.
  • Provide general office administrative services for multiple executives including calendar management, telephone coverage, mail & fax processing & distribution, file set-up & management, ordering office supplies & equipment
  • Coordinate conference calls, Telepresence, and/or video conferencing
  • Schedule, plan & organize all logistical details for internal & external meetings
  • Work on special projects as directed
  • Coordinate and execute purchases for support of office activities and minor project expenses
  • Reconcile internal department expenses and purchases with local Factory and NPE Corporate Accounting Groups
  • Compile and distribute Employee & Project Contractor working hours and weekend coverages
  • Consolidate department materials receipts, notifications and distribution of ordered and received items including pick-ups, drop-offs and packing as required
  • Manage site wide access badging and safety validation on a daily basis of up to 400 contract employees
  • Validate contractor daily rosters and contractor training

Qualifications/Requirements:

  • Contract management and purchase order workflow experience
  • Proficient in Microsoft Office Suite of Applications -Excel, Outlook, PowerPoint, Word
  • Minimum 2 – 5 years of experience providing administrative support to an executive staff

Soft Skills:

  • Demonstrated ability to deal with ambiguity and handle stressful situations with composure
  • Excellent verbal communication skills
  • Must be able to interact and communicate with individuals at all levels of the organization
  • Must be flexible and adaptable to change in the working environment and able to deal with the unexpected
  • Professional demeanor

– provided by DiceTracking

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