First Presbyterian Church of Hayward2490 Grove WayCastro Valley, CA 94546Position DescriptionCommunity Outreach Administration SpecialistPart-time non-exempt 20hrsQUALIFICATIONSBachelor’s degree or equivalent experience in administrative roleOrganizational skills and attention to detailComputer experience, including troubleshooting and problem solvingProficiency in MS Office applications and G suiteHigh level of integrity with the ability to maintain confidential informationMust have good time management skills and the ability to multitaskMust work well with peopleInterest in social justice and have experience doing advocacy work for underserved populationsExperience with accounting systems to be able to interface with accounting teamAbility to maintain professional boundaries and engagement skills with a challenging population in non-traditional work conditionsExperience with providing outreach and successful engagement to a diverse population includes working with clients, developing trust and conducting interviews in non-traditional settings or unstructured environmentsAbility to accurately complete administrative tasksFluent in online database entryACCOUNTABILITYThe responsibilities of this position are to be conducted under supervision of the Church Program Administrator of The Homeless and Creative Housing Division. The Program Administrator, along with the Director of Homeless Services, will provide oversight and guidance and will conduct requisite reviews as to job performance. This position is subject to the terms and conditions of the most current Personnel Policies and Practices Manual.Any person assuming this position will have read and agreed to be subject to the terms and conditions of the Personnel Policies and Practices Manual of the First Presbyterian Church of Hayward, including an understanding that any employment agreement will depend upon a satisfactory background check and a satisfactory explanation of irregularities. The background check may include but is not limited to clearances by a background search agency to review for criminal records, education verification, Social Security trace, license or credential verification, previous employment verification, previous credit, DMV, etc.Note that FPCH stands for First Presbyterian Church of Hayward, and it includes the church plants and other activities that are all under the same tax ID number. SHP stands for South Hayward Parish.RESPONSIBILITIESAdministrationManage of expense tracking and reportingPrepare and submit contract reportsDevelop of systems for efficiency of service delivery and complianceCreate schedules for Resource Center and Shelter staffAbility to track, prepare, and submit invoices and reports in a timely mannerPHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee may be required to sit at a desk and use the computer and phone, as well as work on various administrative tasks. Repetitive use of hands and vision is required to do various functions. Reading, writing, and advanced math abilities are required.Flexibility, speed and the ability to multitask and work under deadlines is required in order to meet job demands. Ability to stand for long periods of time, lifting, bending and flexibility of hands may be required to do various functions. Ability to hear and communicate well is required in order to deal with volunteers, clients and office Staff.TERMS OF EMPLOYMENTThis position is considered part-time non-exempt employment, for an average of 20 hours per week, although more or fewer hours could be necessary at certain times and will be arranged with the Program Administrator. Vacation, sick leave and other terms of employment shall be as provided per the Personnel Policies and Practices Manual of Session.Tracking

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