Overview
LOCATION: Eden Prairie
DEPARTMENT: Executive
REPORTS TO: Director, Administration
ABOUT IMEDIA BRANDS:
iMedia Brands, Inc. (Nasdaq: IMBI) is a leading interactive media company that owns a growing portfolio of lifestyle television networks, consumer brandsand media commerce services. Its brand portfolio spans multiple business models and product categories. Its television brands are ShopHQ, BulldogShop, ShopHQHealth and LaVenta. Its media commerce services brands are Float Left Interactive and i3PL. Its consumer brands include J.W. Hulme, Live Fit and Indigo Thread. Please visit for more investor information.
OVERVIEW
The Executive Assistant provides executive support to the Senior Vice President Chief Financial Officer, the Senior Director Associate General Counsel, and the Senior Vice President of HR and Administration, and their respective areas. This assistant is responsible for working independently on a large variety of specific day-to-day tasks in addition to providing accurate, efficient, and professional documentation of corporate activities. This assistant also provides general administration for Senior Management schedules to facilitate time management and enhanced productivity.
ESSENTIAL JOB FUNCTIONS
Administrative Responsibilities
Receive and route all incoming calls, arrange call backs, and provide back-up materials for Executives Accurately maintain the Executives calendar and email as appropriate with the utmost confidence and professionalism Coordinate any and all travel associated with the Executive including, vendors, partners, etc.
Own expense report process and submission for Executives travel and expenses Coordinate meetings; executing invitations, confirmations and prep of meeting materials and the room as necessary
Compile and help to create any presentations or data spreadsheets as assigned
Administrative work with various projects as assigned
Provide backup support to the CEO when needed
Coordinate and book travel arrangements/itineraries
Order and maintain supplies on-line within the budget
Responsible for creating and processing paperwork for new hires, separation, or other department changes
Serve as point of contact (all equipment and general questions)
Investor Relations
Coordinate all arrangements for quarterly Earnings Release, Conferences and Roadshows
Conduct correspondence with Analysts and Investors with a high degree of professionalism and confidentiality and schedule post earnings calls for management team
Assess and distribute investor relations inquiries; track all contact information
Assist with preparation and coordinate production of meeting materials
Project Management
Assist department teams with projects and assumes project-management responsibility where appropriate
Records management point person
Administer and maintain reports within the department
Coordinate Weekly Operations Report
Responsible for the submission/registration of coin licensing for hosts
Coordinate the Close Caption Compliance for our website (quarterly)
Coordinate scheduling and exchange of pertinent information with outside counsel and external auditors
Team Member Relations
Serve as a point of contact for team members
Manage vacation and sick documentation
Manage expense reimbursements
Assist with the performance management process
Qualifications, Knowledge, Skills & Abilities
Bachelors degree or equivalent combination of education and experience
Minimum of 4 years C-Suite Executive Assistant experience
Highly experienced in office procedures
Proficient in Excel/Word/Outlook/PowerPoint/Oracle
Outstanding customer service skills
Excellent organizational and communication skills
Analytical understanding preferred
iMedia Brands is an equal opportunity employer. We are committed to complying with all applicable laws providing equal employment opportunities to individuals regardless of sex/gender, sexual orientation, age, disability, race, color, ethnicity, religion, creed, national origin, or other protected characteristics as defined by state, federal, or local law.
The individual in this role must be able to perform the essential job functions with or without a reasonable accommodation. Inthe event that an applicant or employee wishes to seek a reasonable accommodation, please contact iMedias Human Resources department for further direction.
This job description is intended to convey the general nature and scope of the position and not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside oftheir normal responsibilities as needed, and iMedia management reserves the right to amend the duties and responsibilities ofthis role at any time to meet business needs.
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