Overview

About Energy Futures InitiativeEnergy Futures Initiativeis a clean energy think tank dedicated to harnessing the power of innovation – both in technology and policy – to create clean energy jobs, grow economies, enhance national and global energy security and address the imperatives of climate change. To fulfill this mission EFI conducts research and analysis and preserves independent control of the methodology, content and conclusions of all projects and publications.EFI was founded by Ernest J. Moniz, who served as the thirteenth United States Secretary of Energy (2) during the Obama Administration.About the Role Operations and Administration LeadThe Operations and Administration Lead is the organization’s primary team member focused on establishing effective business functions and operations, refining, and improving processes and procedures, keeping accurate records, maintaining compliance with business and personnel requirements, and ensuring overall operational effectiveness. The Operations and Administration Lead also oversees human resources and internal accounting matters.The Lead will serve as a critical thought partner and advisor to the whole team and will be centrally positioned to learn about and influence all aspects of an innovative think tank. We seek a professional who can oversee the design and implementation of the organizational tools, technologies, and systems to ensure an impeccable foundation and propel our capacity to achieve big things.This role partners with our external financial contractor and benefits broker to achieve finance, operations, admin, and HR/talent goals. Several backgrounds could serve you well in this role, including previous experience leading operations and overseeing its various associated functions (finance, HR, IT, etc.).This individual will report to principals Melanie Kenderdine, Joseph Hezir, and Secretary Moniz and work closely with the senior management team.Your responsibilities will include:Evaluate the efficiency of current business procedures according to organizational objectives and develop and apply improvements.Manage the external bookkeeper to complete critical day-to-day financial activities and monitor opportunities for improvement.Track and report on the organizations finances including billing, AR/AP, and expenses.Dive into the nitty-gritty of organizational management by overseeing research on best practices and making recommendations on new policies.Ensure that our HR policies and procedures stay up-to-date and are effectively communicated to the team and become our point person for HR compliance.Create systems and clear communication lines to ensure policies and procedures are communicated, and questions are addressed.Monitor and maintain relationships with IT vendors while seeking opportunities for IT improvements.Establish and maintain a process for staff expense and travel reimbursements; establish and uphold policy to remit timely and accurate reimbursements.Establish and maintain a process for staff time and leave tracking, requests, and reporting; enforce pre-travel authorization policies.Liaise with the benefits broker to administer employee benefits; regularly measure company offerings against the market; making recommendations and changes when applicable to help retain and attract high-quality staff; provide full and timely notifications to the team of benefit offerings.Regularly evaluate staff engagement, recruitment processes, office morale, work to ensure balanced and healthy office culture; establish a protocol for HR concerns to be aired and addressed.Skills & CompetenciesAbility to get things done:You are solutions-oriented, a problem-solver looking for the best solution to whatever challenge you’re confronted with. You don’t wait for instruction. Instead, you proactively look for ways to offer support and be of use. You are a master organizer and planner and consistently look ahead and anticipate needs before they arise.Resourceful and Adaptable:You’re at ease with ambiguity and rapid change. You possess a positive attitude and identify creative solutions to obstacles. You can juggle many essential responsibilities at once, and you’re rigorous about prioritizing.A Team Player:You can work on any project with any team.Not because you know everything, because you love working on teams, and you are the one who always puts it on themselves to see their team succeed. You’re not afraid to ask questions.Flexible:You can manage a diverse set of team needs and aren’t afraid to step outside your job description or comfort zone to help the team reach its goals. You’re comfortable with shifting schedules and don’t expect every day to go “as planned.”High Integrity:You will be asked to make sensitive and critical judgment calls, and as such, you are known for your integrity; you take that reputation seriously. You always choose to make the right decision versus the easy decision. You know what information is sensitive, and you will protect it accordingly.Emotionally Intelligent:You are self-aware and perceptive. You nurture relationships and can work and communicate well with all kinds of people. You are optimistic, empathetic, flexible, curious, and well-respected by all who work with you, irrespective of title. You are able to handle stressful situations professionally.What You’ll Need5+ years of professional experience (we are background agnostic and are excited by candidates with unique and different work histories).Project management experience with the ability to juggle multiple priorities simultaneously.Demonstrated comfort and fluency with Excel and numbers generally. Enjoying these will be vital to enjoying this position.The ability to handle multiple deadlines and complete assignments with minimal supervision in a fast-paced workplace.Impeccable organization, you are highly detail-oriented, and someone who gets a real sense of satisfaction from producing polished work and managing smooth and orderly processes.You can practice discretion and have the ability to maintain confidentiality as needed.A commitment to diversity and inclusion. You’re always asking: “whose voice is not at the table?” You have experience working with diverse teams and successfully navigating cross-cultural communication in either local or global contexts, and you deeply value creating a workplace that is supportive of difference.Tracking

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