Job Title: Development Administrative AssistantPay Rate: $17.00 – $18.50 per hour, non-exemptFull-Time: 100% FTE / 40 hours per weekBenefits: Medical, dental and vision insurance; paid time off/flex holidays, retirement plan and life insuranceOrganization size: 50+ employeesReports to: Director of DevelopmentLocation(s): Monterey Bay Region and beyond (must be able to commute in-person to Watsonville once per week)How to Apply: Please submit a resume, cover letter and 2-3 references to OVERVIEWThe Development Administrative Assistant will perform administrative duties related to fundraising and grants management. The position will be supervised by the Director of Development and will perform routine duties that support the Development department to achieve organizational goals.RESPONSIBILITIESPrepare and distribute agendas for, and attend, Development Team and Development Committee meetings, taking notes and tracking action itemsPresent a weekly report to the Director of Development that includes important upcoming development deadlines, grant deadlines, events, meetings, and deliverablesPerform grant-related communications (with internal and external stakeholders) in a timely manner, ensuring all NEST departments are kept informed about deadlinesWork with Development Team to schedule team meetings and external stakeholder meetingsMaintain records for all past and current grantsMaintain grant tracking systemsEnsure all multi-year grants are tracked appropriately and paid on scheduleOrganize and maintain Development folder on a shared Google DriveMaintain documentation of donations, pledges and other revenuePerform data entryPrepare collateral and logistics for stakeholders, visitors and large groups and ensure that visitors have an exciting, exceptional experience when they visit the NESTSupport the administration of annual fundraising campaigns in collaboration with the Development TeamOrder organization collateral (stamps, office supplies, etc.)Assist with invoicing, accounting, reporting, and other administrative functions as neededEdit and proofread reports, letters, bios as requested, Digital NEST marketing collateral, and the websitePerform other duties and tasks that are assigned by a supervisor.QUALIFICATIONSExcellent interpersonal and communication skills and ability to interact professionally with a wide range of people, including Digital NEST staff, colleagues, members, clients, and external organizationsStrong working knowledge of Google Suite; spreadsheets and database systemsHighly accurate data entry skillsHigh degree of accuracy and attention to detail in the performance of administrative tasksThe ability to work efficiently, meet deadlines, and achieve goalsREQUIREMENTSPassion for the mission of Digital NEST and belief in upholding organizations core values.Be an evangelist for: a) the NESTs mission and values, b) the principles of culturally sensitive, positive youth development, c) youth career development, d) equity in opportunity, learning and the standard of treatment/respect for individuals and groups that are vulnerable and/or under-represented in creative fields/the dominant culture/current economy and e) the importance of knowledge/skills in digital technology to the development of individuals and the economic and social health of communities.Serve as a role model for Members regarding career aspirations, becoming tech-savvy and engaging in social enterprise.Committed to building inclusive community and sensitive to issues of culture/ethnicity/race, gender, sexual identity, class/SES and immigration status.Proactively communicate the goals of career development and positive youth development to Digital NEST members and stakeholders.Represent the NEST in a professional, constructive and compelling manner to stakeholders at meetings, on social media, at public events and in media products or written publications.Candidates must pass a background check and be able to travel and work evenings or weekends occasionally, or as needed.Dexterity and coordination, sufficient to perform essential functionsAbility to perform administrative and computer-basedtasks for up to 4.5 hours at a timeThe ability to be mobile (including, but not limited to walking, bending, squatting, crouching, twisting, kneeling, reaching, etc.)Ability to lift/carry/push/pull objects that weigh up to 25 pounds as neededORGANIZATION OVERVIEWDigital NEST, Inc. (the NEST) is a youth career development nonprofit serving primarily Latinx young adults ages high school-24 in the agricultural communities of Watsonville and Salinas, CA. The NEST is focused on preparing its youth members for careers in digital media, web design, event coordination, and project management. By preparing youth for careers in tech, the NEST helps improve the finances of families, increases economic opportunities in our community, supplies regional businesses with the tech-savvy employees they need, and helps diversify the 21st-century tech workforce.Digital NEST, Inc. is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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