Job Details

Level: Experienced

Job Location: College of the Muscogee Nation – Okmulgee, OK
Position Type: Full Time
Education Level: 4 Year Degree
Salary Range: $34,320.00 – $44,000.00 Hourly
Travel Percentage: None
Job Shift: Day
Job Category: Accounting

General Summary: Under the direction of the Director of Business Affairs, the Grant Compliance Coordinator is responsible for monitoring, implementing, preparing draw down requests and participating in report writing of grants in compliance with tribal, federal and other funding source regulations. Other duties include but are not limited to policy and program planning, development and evaluation, and acting as a liaison with a variety of publics on and off campus in a manner that is consistent with the College Mission, Native Core Values, and College goals and objectives.

Principal Duties and Responsibilities:

The provision of duties includes, but is not limited to:

Manage all of the financial responsibilities associated with grants awarded to CMN.
Assist in review and processing of grant budget worksheets and modifications in preparation for submission to funding sources.
Monitor grant expenditures to ensure fiscal integrity and compliance of grant projects.
Assist in annual audit process and coordination with external auditors.
Create and manage the grant database.
Maintain an annual calendar of deadlines, and disseminate relevant information to administration.
Oversee submission of grant modifications, cooperative agreements and adherence to reporting requirements.
Serve as the liaison to all funding agencies, developing collaborative relationships with grant funding representatives.
Update grants policies and procedures on an annual basis.
Advise project directors concerning grant startups and grant management issues.
Report on grants activities including grants submitted and funded on a quarterly basis and prepare an annual report of all grants activities.
Work collaboratively with the Research Specialist to coordinate the gathering of information needed for proposals.
Maintain a thorough and current knowledge of all federal, state, institutional and other regulations, policies, guidelines.
Monitor College website
Participate in designing Title IX program, data collection and reporting.
Be active in relevant professional organizations.
Participate in College committees as assigned.
Outcomes and products will be consistent with Board of Regents Policy.
Any and all other duties as assigned.
Perform duties in an effective and efficient manner; be motivated, conscientious, thorough, accurate and reliable with respect to attendance.
Exhibit exemplary oral communication, interpersonal and organizational skills. Effective problem solving ability; willingness to assume leadership in promoting good public service skills.
Self-initiating individual possessing effective organizational planning and interpersonal skills.

Job Specifications:

1. Minimum Requirements – Bachelor’s Degree in accounting, finance or a related field or a minimum of three (3) years’ experience in federal grant reporting. Ability to coordinate overlapping projects and deadlines required. Ability to work with minimal supervision. Excellent analytical, organizational and communication skills required. Experience in report development and data interpretation; tribal experience, and knowledge and skill in the use of Microsoft Word, Excel, and PowerPoint.

2. Preferred Requirements – Bachelor’s degree from an accredited higher education institution and 5 years of experience in the administration of federal grants primarily at a community college or university level. A familiarity with federal rules and regulations as pertains to the administration of higher education grants desirable.

3. Special Considerations – Ability to speak the Muscogee (Creek) language is preferable but not a requirement. Native American and Veteran preference.

Licensure (if appropriate): Valid Driver’s License.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Public Relations:

Important attributes of any employee of the Muscogee Nation, along with the official performance of duties, are personal appearance and public relations. Each employee is expected to make every effort to be well-informed about the institution, pleasant, courteous and cooperative and to act in a manner to command respect of co-workers and all other personnel. An optimistic attitude, patience and tolerance will help each employee in nearly all situations at the institution.

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