Overview

Catholic Migration Services (CMS), a nonprofit provider of legal services and affiliated agency of Catholic Charities Brooklyn and Queens, is seeking a full-time Administrative Assistant. CMS provides free legal services to low-income immigrants residing in Brooklyn and Queens in the areas of immigration, housing and employment law. More information about our organization and our work is available at Administrative Assistant will provide critical administrative support to ensure that our two office locations are well organized and operating smoothly. This is for a full-time position based in our Brooklyn office (near Borough Hall), but the Administrative Assistant may be required to periodically work from our Queens office (Sunnyside). The Administrative Assistant must be punctual, well organized, and have the capacity to prioritize and manage multiple tasks. Essential Duties and Responsibilities: Day-to-day office management of facilities, equipment/supply acquisition and maintenance. Maintain and manage relationships with vendors and other service providers. Troubleshoot minor IT/computer/program/printer/phone/network issues. Maintain organizational calendar and logistics for meetings and rooms. Assist with administration of our religious worker visa program, which assists religious workers from abroad seeking to work in the Diocese of Brooklyn. Assist with reporting to funders by running database reports and reviewing database entries. Provide various assistance for other programs, as needed, including data entry. Provide backup assistance to reception. Answer and manage phone calls, provide appropriate requested information to visitors or staff. Provide administrative support for fundraising events and other special events. Monitor incoming and outgoing mail; receive and sign for mail/packages. Assist in processing invoices, past due accounts, deposits, and managing acknowledgment letters. Maintain filing system in all our offices as well as offsite.Qualifications: Minimum of 4 years relevant experience. Computer proficiency; Working knowledge of Microsoft Office (Word, Excel, PowerPoint); Experience with internet research. Ability and experience working with clients from diverse backgrounds and communities. Excellent Communication skills. College Graduate preferred (minimum of High School diploma). Spanish or Haitian Kreyol proficiency preferred.Tracking

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