Overview

Administrative Assistant – Master of Science of Athletic Training and Master of Occupational TherapyCarroll UniversityClassification: Support Staff- Full Time- 12 Months- 2080 hoursReports To:Master of Science of Athletic Training Program Director and Master of Occupational Therapy Program DirectorDescription: The Master of Science of Athletic Training and Master of Occupational Therapy Support Staff must plan and arrange their own work, accomplish assigned objectives, use a wide range of behavioral competencies, and work collaboratively with the College’s Graduate Directors, Department Chairs, faculty and administrative and support staff.Responsibilities:PersonnelFull-time faculty-search coordination and onboarding processesAdjunct faculty-position posting, applications, background checks, contracts, orientations and onboarding, load calculations and merit reviewsStaff-training and onboarding across the College CoursesAssist with course scheduling including maintaining databases for this purposeAssist with the adjunct faculty hiring process, communications and orientationoposting, applications, background checks, interview scheduling, contract writingAssist with textbook adoptions and secure desk copies for facultyProvide support in the assessment of adjunct faculty (load, longevity and merit)Receive, review and post course syllabi Proctor and scan student examsAssist with the full-time faculty hiring processSchedule meetings and reserve necessary spaces and/or equipmentCurriculumTimetable updates with RegistrarAssist with program assessment reports and reviewsMaintain student files and curriculum databases such as CastleBranch, Typhon, eValue Management Systems and EXXAT Clinical SystemAssist with licensure and discipline specific testing processes and data collectionAssist with catalog copyPosting of course syllabi to the University portal at the start of classes each semester and termAssist with meeting scheduling related to curriculum initiativesCommunicate semester due dates such as midterm grades, final grades, and incompletesProjectsAssist and coordinate projects such as student orientation, pinning, graduation, etc.Develop and maintain calendar of events and initiativesAssist faculty, students, and external constituencies who have questionsAssist with Department and Program website maintenanceAssist in Alumni outreach planning and databasesAssist with admissions outreach including correspondence review, campus visits and campus day faculty coverage schedulesMaintain and update an electronic site of common and discipline specific materials for the accredited academic programs Assist the with the preparation of assessment reports, accreditation self-study materials, planning of site visits, and preparation of annual reportsCommunicationTo faculty regarding semester due dates including midterm and final grades, and incompletesTo students regarding clinical requirements and Program informationCreating and maintaining listservsMaintaining MyGroups sitesOtherSpecial projectsCandidates must be willing and able to support and advance the University mission.Perform other duties as assignedQualifications:Education and/or ExperienceHigh School Diploma/GED requiredAssociate’s or Bachelor’s degree preferred Prior experience in an academic setting preferredTechnology SkillsCompetent in computer skills including Microsoft Office Suite. Ability to quickly develop competency with new software technology.Behavioral CompetenciesExcellent verbal and written communication skillsExcellent organizational skillsAbility to adjust to changing work environment and to respond to changing institutional needsAbility to build appropriate work relationships throughout the universityAbility to develop and use detailed proceduresAbility to exercise sound judgment and make decisions within prescribed guidelinesAbility to follow-up and communicate with the campus communityAbility to effectively handle interpersonal contacts with professionalism and confidentialityAbility to complete work with accuracy while meeting project timelinesAbility to contribute to a positive work environment that encourages knowledge of and respect for constituents both within and outside of the campus communityAbility to provide assistance to faculty as requested Ability to choose from alternatives to get the job doneJob #2021-045Please reference job #2021-045 and submit application, cover letter and resume to . Human ResourcesCarroll University 100 N. East Avenue Waukesha, WI 53186Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran’s status in administration of programs or in the employment of faculty and staff. EOECopyright ©2017 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-f6d1cf5c78404a49872a2eddd3ccbbd1Tracking

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