Overview

Internal Auditor

Under the general direction of the Director of Administration, the Internal Auditor performs a variety of audit and evaluation activities designed to provide objective and professional analysis of the Associated Students’ operations. This includes examining and evaluating the adequacy and effectiveness of the management controls and determining whether ASI departments are performing in compliance with management directives, applicable statements of policy and procedures, and in a manner consistent with organizational, university and CSUs objectives and high standards of administrative practice. The Internal Auditor is responsible for designing, implementing, and coordinating all organizational audits, as well as, providing data and statistics necessary to maintain an audit risk assessment system for all auditable areas. The Internal Auditor reports findings back to management concerning possible improvements and corrections. The Internal Auditor must conduct audit work in compliance with the standards for the professional practice of internal auditing as identified by the Institute of Internal Auditors.

Essential Duties and Responsibilities:
1. Develops and gains approval of internal audit plans based on prioritized audit risks identified through annual assessment of ASI activities. Develops specific audit plans and performs initial and follow-up audits in accordance with professional standards.

2. Develops and maintains policy and procedure manuals for the internal audit function. Develops objectives, methodology, and programs for internal audits. Determines audit strategies and procedures for specific audit assignments.

3. Conducts a broad range of operational and financial auditing activities designed to assist the ASI in improving operating efficiency and effectiveness. Audits financial and operational records and data to determine the effectiveness of internal controls and the level of compliance with applicable statutes, rules, procedures, policies, and regulations. Appraises the effectiveness of existing internal controls and operations and recommends improvements and alternatives.

4. Evaluates ASI’s information systems for adequacy and effectiveness of general and application controls. Tests controls using audit software. Recommends improvements of information technologies and internal business processes related to financial information security.

5. Provides other internal audit services to departments, including reviewing the disposition of the prior audit findings, serving as a liaison with other auditors, and assisting with the investigation of alleged errors or irregularities. Consults with and advises administrators and staff on operational and administrative issues.

6. Performs monitoring of Children’s Center grants and contracts in accordance with the appropriate regulations of each program. Audits and assesses compliance of any subcontracts with vendors and other agencies.

7. Prepares internal audit reports containing data on records audited, test checks made, conclusions reached, exceptions taken, objections made by audited party, and proposed action. Reviews internal audit results and exceptions with audited party and explains the findings and basis for exceptions. Presents the results of audit work and recommendations to management in the form of oral and written communications and follows up with appropriate management to ensure that necessary corrective actions are taken.

8. Coordinates audit preparation for all external audits conducted on ASI, including the annual financial audit, periodic university audits, and audits conducted by California State University Audit and Advisory Services. Works with necessary departments, collects data and documentation, and submits them to the auditing organization. Coordinates all communication with external auditors.

9. Reviews all external audits. Evaluates audit findings and prepares management response for the Executive Director’s review and approval. Works with management to prepares all necessary responses to audits, including corrective action measures.

10. Assesses effectiveness of corrective actions implemented as a result of previous internal or external audits. Resolves, or assists staff in resolving, complex and unusual problems related to audits.

11. Keeps abreast of Chancellor Office policies and procedures, current developments in accounting and auditing professions, and changes in local, state, and federal laws, as applicable. Assists in the analysis of proposed legislation and regulations.

12. Works with the Accounting Services Coordinator to make sure ASI’s record retention and archive needs and requirements are met.

Education and or Experience
Bachelor’s degree in accounting, business administration, finance or related field from an accredited four- year college or university is required. The Internal Auditor position requires two years’ experience in internal/external auditing; and CPA, CIA, or CISA is preferred.
Other requirements include knowledge of management and the principles and practices of internal auditing, general accounting theory, internal control principles and concepts. General to broad knowledge of information systems, concepts and practices; good to excellent organization skills, and the ability to perform a wide variety of audits.

Knowledge and Abilities

  • Knowledge of generally accepted professional accounting and auditing principles and practices.
  • Knowledge of internal auditing standards.
  • Thorough knowledge of Generally Accepted Government Accounting Principles.
  • Thorough knowledge of Generally Accepted Government Auditing Standards (GAGAS).
  • Thorough knowledge of Generally Accepted Auditing Standards (GAAS).
  • Knowledge of the application of internal control concepts to plan, perform, manage and report on the
    evaluation of various business processes/areas/functions
  • Knowledge of the principles, practices, methods, and techniques of non-profit accounting and auditing.
  • Knowledge of business law, corporate finance, banking, administrative operations, and economics.
  • Ability to quickly learn applicable federal and state laws as well as policies and directives of the CSU Office of the Chancellor.
  • Ability to analyze the financial condition of business organizations or individuals by examining tax records, accounting statements, physical property inventories, and methods of operation.
  • Ability to recognize and assist in correcting errors in accounting practices.
  • Ability to input, maintain, and retrieve data from computer systems.
  • Ability to maintain records and prepare reports and correspondence related to the work.
  • Ability to communicate effectively with others.
  • Ability to maintain favorable public relations

    Competencies

  • Communication skills, including oral communication, report writing, and presentation skills
  • Problem-solving skills (i.e., conceptual and analytical thinking)
  • Ability to promote the value of internal audit among key employees within the organization
  • Keeping abreast with regulatory changes and industry standards
  • Knowledge in auditing, internal audit standards, fraud awareness, and professional ethical standards.
  • Knowledge in enterprise risk management (i.e., risk analysis and control assessment)

    Typical Working Conditions:
    The internal auditor generally works in an office environment, but is expected to be highly familiar with all processes and procedures, and to regularly visit all significant organization departments.

    Special Requirements:

  • Must be able to pass a urine drug screen.
  • Upon hire employment history, criminal, and employment background check will be completed.
  • No Mandated Reporter Requirement.

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