Overview

Organization Profile:Founded in 1999, BUILDs mission is to use entrepreneurship to ignite the potential of youth in under-resourced communities and equip them for high school, college and career success. BUILDs unique program offers students a four-year entrepreneurship experience designed to develop 21st Century Skills and motivate student engagement in school.Starting in 9th grade, BUILD students work with their peers and community mentors to develop business ideas, pitch to funders and launch real businesses. As students journey through high school and continue to grow their businesses, BUILD helps them explore college and career options, and assists students with the college application process. Entrepreneurship is the hook college, career, and life success are the goals.BUILD currently serves approximately 2,000 high school students annually at programs located in the San Francisco Bay Area, Washington DC, New York City and Boston.Our Culture:BUILD believes in the potential of every student and is dedicated to breaking down the educational, economic and social barriers that stand in the way of their long-term success.The remarkable young men and women whom we serve are at the center of everything we do.Our culture thrives by embracing diversity, equity and inclusion, including cross-cultural understanding.We work in a collaborative environment where flexibility, creativity and an entrepreneurial spirit are encouraged and celebrated.Kindness, empathy and respect are at the forefront of the way we treat each other, our students, our teachers and our supporters.Position Summary:BUILD Boston is seeking a dynamic, full-time Executive AdministrativeManager (EAM) to manage the regions administrative operations and provide support to the Regional Executive Director. This is a great opportunity for a strong project and relationship manager who delights in providing excellent customer service to external constituents and ensuring smooth operations that facilitate the success of their colleagues.The EAM reports to the Regional Executive Director and is responsible for executive administrative support of them, including calendar coordination and project managing operational priorities. In addition, the EAM is responsible for office (virtual and in-person) management duties, updating the donor management database, communicating with external constituents via email and phone, maintaining regional calendars, coordinating regional meetings, event logistics, and implementing the core aspects of onboarding of new staff to the region. The EAM is responsible for all planning, logistics and support for Boston board meetings. The EAM will also manage cross-functional administrative special projects that advance the regions strategic priorities and operations. The EAM will play a lead role in promoting a healthy organizational culture for BUILD Boston by developing, in partnership with their colleagues, cross-functional team-building activities. The EAM must be excellent at project management, flexible, an independent problem solver, fast learner, and have great attention to detail.Position Responsibilities include:Coordinate the Regional Executive Directors calendar as well as inter- and intra- regional meetingsCommunicate with external constituents, including on behalf of the Regional Executive Director when appropriateCoordinate all logistics and provide support for Boston board meetingsCoordinate All Staff meetings and ensure they are wellexecutedCoordinate Regional Executive Director expense reporting,daily mail distribution and donation checks processing.Organize and manage the region’s knowledge management and communication tools, including Google Drive and Slackandoffice phone system.Manage in-person office space and serve as administrative coordinator with building management.Support development efforts by helping to ensureaccurate records of donors, prospects and development activity in the Raisers Edge databaseSupport with onboarding processes for new staff and internsManage relationships with external vendors and contractorsEnsure the region is compliant with organization-wide operational/administrative standards, including knowledge management toolsLead on project managing cross-functional administrative special projects that advance the regions strategic priorities and operationsPromote a fun organizational culture for BUILD Boston byorganizingsocial outings, and team building activitiesQualifications:Bachelors Degreeor transferable life experienceAt leastthreeyears of related work experience, preferably in a fast-paced environment supportinganexecutiveand a cross-functional teamHighly competent in the use of G-suite, Microsoft Excel, Word, PowerPoint,Outlook and video conferencing toolsSuccessful candidates will demonstrate BUILDs Core Values and competencies through a combination of previous education/work experiences:BUILDs Core Values:Keep Students at the Center -As BUILDers, we hold an unwavering passionate commitment and belief in the power and potential of youth.Our organization exists to serve students. We seize each opportunity to contribute to the foundation of knowledge, skills, and networks from which students can build extraordinary lives. Our operating principles and decisions focus on what is in the best interest of our students.Bring the Spark -As BUILDers, we excel in the entrepreneurial Spark Skills that we teach our students – Communication, Collaboration, Problem Solving, Innovation, Grit and Self-Management. We communicate through transparent and honest dialogue. We cherish teamwork, tenacity, and thinking outside the box. We demonstrate a relentless pursuit of excellence and approach work with a positive can do attitude. When we bring the spark we achieve great things together, and we model the way for our students.Bridge Communities -As BUILDers, we develop and foster relationships in service of creating access and opportunities for our students, staff, and stakeholders.We value all who come to the table as partners to maximize our collective impact. By connecting the communities in which we work, we build empathy, equity, and social capital.Promote Diversity and Social Action -As BUILDers, we understand that Diversity, Equity and Inclusion matters, but what matters even more is Action. We strive to create equity of voice, access, influence and power across lines of difference both in and beyond BUILD, specifically for groups that have been historically denied social and economic justice. If we are not part of the solution, then we are part of the problem. We welcome, celebrate, and embrace the unique expressions and contributions of us all our backgrounds, race, ethnicity, gender, language, sexual orientation, and social class.Role Specific Competencies:Project Management- Identify the steps of a project, set appropriate deadlines, identify required participants, and hold self and others accountable to outcomes and deadlines.Problem Solving -Identify and/or anticipate a problem, analyze the situation, offer an appropriate range of recommended solutions, and when appropriate, decide on and implement a course of action.Customer Service Orientation- Anticipate and respond promptly and professionally to requests and needs from all key stakeholders and set clear expectations while taking other perspectives into account.Attention to Detail- Accomplish a task with a thorough and precise focus on every component of the project, no matter how small or time-consuming.Multi-tasking- Move seamlessly between any number of prioritized tasks and functions, as required.Thoroughness- Ensure that one’s own and others’ work and information are complete and accurate; carefully prepare for meetings and presentations; follow up with others to ensure that agreements and commitments have been fulfilled.Position Details:Full Time/ExemptLocation: BUILD Boston WeWork South Station, 745 Atlantic Avenue, Boston (During the COVID-19 pandemic, staff are currently remotely working and will continue to do so for the foreseeable future.)Compensation:BUILD offers a competitive compensation & benefits package for eligible employees.This includes medical, dental & vision coverage, flexible spending accounts, and a 403(b) plan.In addition, eligible BUILD employees qualify for generous vacation, sick time, 10 paid holidays per year, and a flexible work environment.Application Instructions:To apply for this position, please submit a cover letter and resume.BUILD is an Equal Opportunity Employer and encourages candidates of all backgrounds to apply for this position.Department: OperationsThis is a non-management positionThis is a regular full time positionVisTracking

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