DescriptionAs part of Intertek’s Building and Construction division, the Building Science Solutions (BSS) group is specifically focused on specialty commissioning, consulting, and testing for new construction and existing building projects. We are a diverse team of architects and engineers encompassing a wide variety of disciplines, licenses and expertise. With team members who have developed a number of specifications, industry guidelines and test methods, we are recognized leaders in the building industry. The BSS group provides professional consulting services for building enclosures, acoustics, technology, pavement and life safety systems including Design/Design Assist, Pre-Design/Design Phase, Construction Administration and Inspections, Specialty Commissioning, Performance Verification, Investigation and Forensic services, Property Condition Assessments and Accessibility Consulting. DUTIES: Follow and enforce safety requirements and company policies Primary responsibility is the creation and review of invoicing and associated paperwork, such as lien waivers, payroll forms, time cards, etc. Interact with Building Science team members to ensure that department financials are completed correctly and in a timely manner Assist in the tracking of project based schedule of values, pay applications, lien waivers and all required back-up documentation Assist in department administrative duties Support our administrative team including both East and West coast staff as needed. Work with Accounting and client on aged invoices. Work with clients on invoicing requests and concerns. Work with accounting regarding invoicing requests and concerns. QualificationsQualifications:High school diploma or GED An administrative assistant must be organized and detail oriented such that their work product is correct and final without the checking by others. Additionally, they must have the education and experience to execute all departmental finances, clerical and administrative duties. They must be willing and able to work as part of a team to effectively support the department and contribute positively to team morale. Good verbal and written communication skills. Ability to work flexible hours as needed, especially when meeting month end deadlines. Excellent Microsoft Office skills, grammar skills and proofreading skills. Good Excel skills, with working knowledge to create spreadsheets, formulas, and calculations. Ability to multi-task and work under tight deadlines. A valid driver’s license.
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