Extensive administrative support to cover, but not limited to, travel arrangements (flights, hotels), expense reports, and other support duties as requested by leadership team. Serve as office receptionist for visitors.


  • Greeting and directing visitors to the appropriate parties/meetings
  • Provide administrative support to multiple senior executives
  • Coordinate /Manage busy calendars, schedule meetings, and maintain agendas for CEO & CCO
  • Expense management for CEO & CCO
  • Make travel arrangements
  • Manage calendar entry including all milestones (global cultural events, supply, marketing, sales, compliance, payroll dates, holidays, expense submission dates, training, team birthdays and work anniversaries etc.…)
  • Package/Mail delivery management; Receive and distribute daily mail/deliveries/couriers. Manage outgoing packages as needed.
  • Develop and execute office opening and closing checklists
  • Manage office inventory and ensure day-to-day operations run smoothly; ensuring that the office is well-maintained, organized, and secure
  • Overall office logistics lead
  • Field and route calls and inquiries to appropriate party with discretion
  • Manage and update company website and online databases
  • Prepare and submit company invoices
  • Maintain a tidy office by ensuring that the kitchen area is clean (clean refrigerators/bar areas regularly, ensure that coffee supplies are adequate, etc.). Manage third party cleaning service.
  • Field general questions, inquiries, and requests from the team
  • Management of social media planning/calendar mapping
  • Partner with team on all PR activity with 3rd party agency
  • Community outreach and introductions on behalf of brand
  • Tracking/leading all gifting
  • Lead on database management
  • Lead on weekly team calls starting next week
  • Presentation Prep – Help create presentations and general prep/formatting of presentations
  • Coordinate and execute company-wide events, functions, and promotional materials
  • Key members of event production team
  • Influencer outreach
  • Additional tasks and projects as needed

Requirements of the EA/Office Manager:

  • This role is NOT remote
  • 5+ administrative office experience
  • Have a solid understanding of Windows Suite, i.e., Outlook (calendars, invites), PowerPoint, Excel, Expensify, general overall comfortability with IT and general office, i.e., copying and distribution, prep/mailings/shipping/FedEx and meeting coordination.
  • Excellent verbal and written communication skills; clear, polite phone voice
  • Must be polished and poised in demeanor and casual business attire
  • Highly organized and detail-oriented
  • Have experience working with multiple executives, have the ability to prioritize, possess a sense of urgency, and be proactive and resourceful, possess high professional standards, focus, and team dedication.
  • Strong ability to work independently with little direction
  • Excellent time management skills
  • Collaborative, positive attitude with eagerness to learn and assist where needed
  • Possess a solid, flexible workability, exhibit a positive problem-solving attitude and no ego, with a sense of team and desire to function well in a fast-paced work environment critical to brand’s success
  • This is a salaried position, and the critical nature of this job may require extended hours, evenings, and weekends.
  • Must be able to lift 25 lbs


To Apply: https://www.jobg8.com/Traffic.aspx?ClHc5OEqhJNLjEYyxxrVEQh