Overview
ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the different strengths and perspectives of each employee are both recognized and valued. We therefore do not discriminate on the basis of race, color, religion, national origin, sex. age, disability, genetic information or any other status protected by law or regulation. 100-Prep – Office Admin About the Position: The Office Admin is responsible for the administrative functions for a production office environment, along with responding to client inquiries. This position will work in a safe manner in accordance with the ALS Health and Safety Program. Specific Responsibilities Greet all internal and external customers courteously, determines their needs, and direct them to the proper person; Responsible for front desk coverage, ensures front desk in not left unattended for extended periods of time; Conduct safety orientation with visitors; Operate a multi-line switchboard, direct calls and take messages when necessary; Process invoices, sort and code invoices; Receive client samples and issue work order as needed; Verify, correct, delete, re-enter data and purge files to eliminate data duplication; Process a variety of paperwork; Assist in making copies of orientation packets; Sort and log all outgoing mail, and have them ready for pick-up; Receive, sort, log and distribute all incoming mail, courier/messenger services, and walk in deliveries in a timely manner; Notify the appropriate employee when mail or packages arrive so they can be picked up and/or delivered in a timely manner; Ensure that the copy machines and cabinets are stocked at all times with paper; Stock office breakroom and assist with upkeep as needed; Follow SOP for purchasing, creates and maintains; Order office supplies; Complete postage meter updates and maintain postage funds; Maintain a positive work environment through active team participation and a focus on quality customer service; Schedule employee testing and training as needed; Monitors and audits employee testing and training records to ensure recertification before expiration; Responsible for employee bus program; Assist with requests for fuel card access for new drivers, lost cards, new vehicles; Set up and deactivation of security alarm codes and door access cards ; Observe established safety regulations and comply with all ALS health and safety policies and procedures; Other duties as assigned. Required Knowledge, Skills & Abilities Strong customer service focus, interpersonal and organizational abilities; Pleasant and professional telephone manner; Excellent English communication skills both written and verbal; Excellent computer skills including Microsoft Word/Excel/PowerPoint/Outlook. Required Qualifications Minimum of 1 years office related experience or reception experience; Completion of an office administration certificate or diploma preferred; Some HR and benefits background would be an asset; Background in Chemistry and/or Geology would be an asset. Physical Demands Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities; Reaching by extending hand(s) or arm(s) in any direction; Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities; Finger dexterity required to manipulate objects with fingers. Example, using a keyboard. ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the different strengths and perspectives of each employee are both recognized and valued. We therefore encourage applications from all individuals; including, veterans, women, minorities, and people with disabilities.ALS also welcomes applications from people with all levels of ability. Accommodations may be available on request, for candidates taking part in the interactive process set forth by the Americans with Disabilities Act (ADA). Other details Pay Type Hourly Apply Now Twin Falls, Idaho 83341, USA
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