Overview

Description/Job SummarySummary/Objective The Administrative Assistant performs administrative and office support. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Proficient software skills are required, as well as Internet research abilities and strong communication skills. Conduct research, compile data and prepare papers for consideration and presentation.Essential FunctionsField telephone calls, word processing, filing and faxing, receiving and sorting mailConduct research and compile data to present to the department directorMaintains filing systems as assigned including but not limited to online real estate catalogRetrieves information as requested from records, email and other related documents; prepares written summaries of data when neededResponds to and resolves administrative inquiries and questionsPrepares agendas and schedules for meetingsMaintains office supplies and coordinates maintenance of office equipmentAdditional CompetenciesExcellent written and oral communication skillsExcellent interpersonal and customer service skillsProficient in Microsoft Office SuiteExcellent organizational skills and attention to detailAbility to work independentlyAbility to read and comprehend documents (i.e. policy and procedure manuals); write routine reports and correspondence; speak/present in front of a small groupAbility to apply common sense understanding to carry out instructions furnished in written, oral or diagram form; deal with problems involving several concrete variables in standardized situations.Supervisory ResponsibilityThis position does not have any supervisory responsibility.Work EnvironmentThe incumbent is located in a busy office area and is faced with constant interruptions on a regular basis.Physical DemandsThis position requires frequent sitting, use of hands, talking and listening. Periodically this position walks, stands and reaches. Rarely, this position climbs, balances, stoops, kneels, crouch or crawl.Position Type/Expected Hours of WorkThis is a full-time position. 40+ hours per week.TravelThis position does not require travel.Required Education and ExperienceOne-year certificate from college or technical school; or 3 to 6 months of related experience and/or trainingTracking

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