Overview

Company: 2-SBW & AssociatesFull-timePay: $11.00 – $15.00 per hourLocation: Belle Glade, FLA construction administrative assistant helps executives roll out workplace initiatives, as well as administrate daily affairs. Looking for a bi-lingual team player with a high degree of interaction with the public because we expect our administrative assistant to have excellent interpersonal communication skills, both written and verbal. Deadlines are essential to this position, so administrative assistant need to be good at prioritizing tasks to make sure that multiple deadlines are met.Responsible for answering office calls promptly and courteously between the hours of 8am-5pm, Monday thru Friday and approved Saturdays if required to assist President & Director.Responsible for welcoming clients into office and handling inquiries eloquentlyWorks well under pressure and in a busy office environment as a team playerKnowledge of Construction lingo and/or being proactive and applying themselves to learnPlans and carries out responsibilities with minimal direction and maximum accountabilityAssisting with placing orders with suppliers and taking orders via phone/emailAssisting with ordering and keeping track of office suppliesDrafting contracts, partial releases and final releasesAssisting with coordinating and organizing company workshops, travel arrangements, team meetings, fundraisers, etc.Ensuring that project contracts and bids are completed and filed on time.Verifying Certificate of Insurances/I.E. Worker’s Compensation, General Liability, etc.Mailing, sorting and distributing mailCommunicating with subcontractor(s) and setting appointmentsData Entry via ProCore, Excel, Schedular, Etc.Notary servicesSkills/Qualifications:Motivated self-starter who can work independently and efficientlyAbility and eagerness to learn new tools, skills, and environments quicklyWillingness to gain new experiences, take on new roles, and share ideasHighly organized, detailed oriented and can handle multi-tasking across multiple projectsExcellent oral and written English communication skillsStrong problem-solving skills and being proactiveDependable, Energetic and have pride in your workWorking knowledge of Excel, Word, and AdobeActive listeningTechnology AdaptabilityMinimum Requirements:High School degree in requiredAssociates Degree or bachelor’s degree preferred or equivalent years of experience.Bi-lingual (English and Spanish) a plusTracking

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